FACILITIES MANAGEMENT OFFICER
Job Description
The United Nations Office at Nairobi (UNON) is the United Nations headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-HABITAT) and the Resident Coordination System (RCS) globally, as well as other United Nations offices in Kenya, by providing administrative, conference and information services (www.unon.org). This post is located in Facilities Management and Transportation Section (FMTS), Central Support Services, Division of Administrative Services, UNON. This position reports to the Chief, Facilities Management & Transportation Section. Within delegated authority, the Environmental/ Sustainability Engineer will be responsible for the provision of technical expertise and best practice across all section services related to environmental sustainability including planning, oversight, management, and coordination of section engineering related infrastructure engineering related infrastructure construction, operations, maintenance and environmental sustainability activities, at the United Nations Office at Nairobi (UNON), and as such apply professional engineering knowledge and expertise in performance of the following duties:
• Inputs into section multi-year plans and budgeting activities, for amongst others, environmental upgrades, and improvement projects, with a specific focus on utilities such as power, water, wastewater, and waste services, including increased implementation of renewable technologies and energy production capacities. • Actively collaborates and provides specialist technical expertise to multi-disciplinary teams across the section/ service to implement environmental sustainability and best practice throughout UNON’s facilities and operations, including research to support development of new innovative technical and environmental solutions, preparing feasibility studies, design proposals including energy modeling, drawings, specifications and cost estimates for construction projects, which support continual environmental improvements with a specific focus on the built environment, energy, water, wastewater and waste services, and transport sector. • Applies commonly used engineering calculations, practices and precedents in completing portions of larger projects related to the design, construction, or repair of buildings, waste disposal systems, water treatment facilities, electrical power generation and distribution systems, environmental control systems, and other related structures and activities. • Develops, and or oversees section/ service technical staff, to develop technical data including plans, designs and specifications for projects, construction and related documents, such as bills of quantities and drawings sufficient for tender out of construction works. • Conducts preliminary site investigations to obtain field data such as soil characteristics, drainage and other data required for building site selection. • Develops technical data regarding materials, sizes, dimensions, and quantities and costs to be incorporated in formal specifications. • Estimates costs of resource efficient retrofits of existing buildings, facilities, and systems to determine feasibility of new infrastructure and construction works, retrofits and or replacement projects. • Produces cost data and estimates on engineering-related requirements of current and planned projects. Analyzes project proposals to ensure technical feasibility and to ensure that project objectives are attainable within prescribed resources. • Liaises, coordinates and provides management oversight and technical guidance to other section engineers and facilities specialists responsible for related works phases to arrive at mutually satisfactory approaches to problems. • Conducts investigations to develop improved designs and construction techniques. Conducts research on development of new technical systems and follow development to identify improved methods and equipment. • Formulates and ensures inclusion of environmental procedures, standards and guidelines into the program of work for all construction and maintenance works carried out at the UNON complex, including concepts, designs, feasibility studies and upgrade, improvement and life cycle replacement plans for utilities related infrastructure and operations. • Provides professional guidance for and supports achievement of section environmental strategies and implementation, monitoring, evaluation and reporting on section environmental targets and associated projects on annual basis in line with UNON’s environmental policy, environmental management system (EMS), the requirements for ISO 14001:2015, and commitments of UN related sustainability strategies. • Coordinates implementation and manages all activities related to UNON’s environmental management system (EMS), related external ISO 14001 certification and oversees the ongoing collection, compilation, evaluation and distribution of facilities related emissions data and statistics to entities at the UN Gigiri premises, and the compilation and reporting of UNON’s environmental performance through www.greeningtheblue.org on annual basis. • Acts as advocate for environmental sustainability, participates in inter-agency environmental sustainability working groups to support common environmental targets and objectives. Coordinates outreach activities in support of UNON’s infrastructure and operations related sustainability strategies and targets. • Supports, trains and builds capacities of section/ service staff in environmental sustainability efforts. Develops communication plans for environmental outreach, including preparation of communication outreach materials and carrying out environmental awareness training. Participates in technical committees to evaluate project proposals to ensure functional and operational feasibility. • Prepares reports for management on progress and matters of a technical nature. • Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. • Performs other related tasks as assigned.
PROFESSIONALISM: Strong technical engineering knowledge and understanding of current strategies and practices related to environmental sustainability within the built environment, including environmental building solutions, renewable energy technologies, environmental performance assessment and sustainability rating tools. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. TECHNOLOGICAL AWARENESS: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology. ACCOUNTABILITY: Takes ownership of all responsibilities and honors commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Advanced university degree (Master’s degree or equivalent) in environmental engineering, environmental management, environmental sustainability, electrical and mechanical engineering, or another similar field, is required. A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Additional certification in sustainable energy engineering and or a renewable energy related field is desirable. Formal training in EMS and or ISO 14001:2015 is desirable. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is an desirable.
Not available.
A minimum of five (5) years of progressively responsible experience in either environmental engineering, environmental management, environmental sustainability, electrical and mechanical engineering (energy, water and wastewater management), or related field, is required. Practical experience working as the principal responsible for planning, implementation, and delivery of environmental sustainability, infrastructure or engineering projects with a specific focus on the built environment, energy, water, wastewater and waste services, and transport sector is required. Practical experience working collaboratively within a multi-disciplinary team to provide technical expertise, best practice and deliver on environmental building or engineering solutions, is required. Proficiency in use of REVIT, AutoCAD, or similar software is required. Experience with planning, coordination, and implementation of an EMS and certification requirements for the same according to international standards such as ISO 14001:2015 is required. Practical experience with an environmentally certified building, or environmental performance assessment and rating tools, is desirable. Experience in an international environment working on environmental outreach, is desirable. Two (2) years or more of experience in data analytics or related area is desirable.
English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Knowledge of other UN official languages is an advantage. NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of” equals a rating of’ confident” in two of the four areas.
Evaluation of qualified candidates for this position may include a substantive assessment, such as a written test, which will be followed by a competency-based interview by phone or teleconference.
This is a temporary Job Opening. Appointment against this position is for an initial duration of six (6) months, any extension will be subject to availability of funds. A limited duration and does not carry any expectancy, legal or otherwise, of renewal. Staff Members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staffs are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Internal Applicants — when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. Individual Contractors and Consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for or be appointed to any professional and higher temporary or fixed-term positions, within six months of the end of their current or most recent service. For such positions, at least six months need to have elapsed between the end of a consultancy or individual contract and the time of application and consideration for an appointment as a staff member under the Staff Rules and Regulations of the United Nations. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira “Need Help?” link.
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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