ADMINISTRATIVE OFFICER

Administration
Mogadishu
08/27/2024
Full Time
Urgent
Apply Now

Job Description

Org. Setting and Reporting

This position is located in the front office of Assistant Secretary-General (ASG) within the United Nations Support Office in Somalia (UNSOS), based in Mogadishu. The Administrative Officer will directly report to the ASG in the Office of the Assistant Secretary-General (OASG).

Responsibilities

Within delegated authority, the Administrative Officer will be responsible for the following duties: Human Resource Management:

  • Effectively coordinates actions relative to the administration of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
  • Defines conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations. Budget and Finance:
  • Takes the lead with respect to the preparation and implementation of the work programme, ensuring that financial resources are utilized to implement activities in accordance with the Programme Budget and allotments issued.
  • Monitors and reviews the work programme and budget by conducting regular and special reviews to assess progress of actual work versus the programme plan. Coordinates the production of programme reports.
  • Defines requirements and work with systems units with respect to improving budget reporting systems and cost effective utilization of program resources.
  • Develops procedures and implement same to ensure that accounting and financial management controls are consistent with UN policy and practice.
  • Supervises and/or provides guidance on financial administration and management information issues and practices to colleagues.
  • Provides guidance and leadership to more junior staff. General Administration
  • Screens and prioritizes all incoming correspondence, compiles relevant background documents and references, identifies issues requiring the ASG’s attention and refers others to relevant officers for appropriate disposition, monitors and follows-up on actions to be taken. • Manages the calendar of meetings and appointments of the ASG.
  • Handles a wide range of administrative duties and processes, leave requests, attendance records, timesheets, travel arrangements, visa applications, expense statement, telecommunications charges, equipment purchase, service sand supply requisitions, conference rooms booking, etc.
  • Oversees the identification of office technology needs and maintenance of equipment, software and systems, coordinating enhancements as necessary.
  • Perform other duties as assigned.

Education

High school diploma or equivalent is required.

HOW TO APPLY

Apply via the apply bottom or click here.


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