Assistant FAO Representative (Administration)
Job Description
Organizational Unit: FRSOMJob
Type: Staff position Type of Requisition:
Dead line: 06/Nov/2025, 1:59:00 AM
NPO (National Professional Officer)Grade Level: N-2Primary Location: Somalia-MogadiscioDuration: Fixed term: two years with possibility of extension Post Number: 2003976CCOG Code: 1A12
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments
• FAO is committed to achieving workforce diversity in terms of gender and nationality
• People with disabilities are protected from any type of discrimination during any stage of employment, including the recruitment phase
• All applications will be treated with the strictest confidentiality
• The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization.
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.
Organizational Setting
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.
FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.
The main aim of the FAO Country Offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.
The key mission of the FAO Representation in Somalia, which is led by FAO Representative (FAOR), is to assist and support the national government to develop policies, strategies and programmes aimed at accelerating the implementation and achievement of the Sustainable Development Goals (SDGs) in the area of FAO’s global mandate and Strategic Objectives. FAO’ strategic focus is to support governments in the country to develop policies through programmes and projects with a view to achieving more efficient, inclusive, resilient and sustainable agrifood systems for better production, better nutrition, better environment, and better life. More specifically, FAO’s response aims to address national needs and priorities in achieving food security, reducing hunger and malnutrition, developing agricultural, livestock, fishery and forestry sectors, and ensuring the sustainable use of environmental and natural resources and respond to recurrent emergencies. In addition to wide scope of technical support interventions policy development, FAO Somalia is implementing several emergency, resilience-building and development interventions.
The position is located in the FAO Representation in Mogadishu, Somalia.
Reporting Lines
The Assistant FAO Representative (Administration) reports to the FAO Representative (FAOR).
Technical Focus
Programme administration and financial management, including accounting and personnel administration.
Key Results
Effective and efficient provision of administrative support to the programme and project activities of the FAO Representation.
Key Functions
• Plans, organizes and coordinates the office’s administrative services.
• Provides administrative support in the implementation of FAO collaborative programmes and ensures periodic monitoring of their implementation.
• Plans and implements procedures, norms and systems in compliance with existing policies, for a full range of administration-related processes.
• Manages and supervises the administrative team.
• Reviews and analyses data from a wide variety of sources, including FAO’s corporate systems and database.
• Prepares reports, financial and budgetary estimates for projects; plans and organizes the application, control and accounting of approved budgetary allocations by projects and programmes; prepares special reports for budget preparation, audits and other requests.
• Reviews accounts, processes payments in accordance with established rules and liaises with local banks and financial institutions.
• Oversees the financial and administrative correspondence and filing system of the office.
• Monitors the receipt of Government contributions and ensures that all procurement and custom clearances for programmes, projects and the office are properly requested and obtained; ensures compliance with the Organization’s security guidelines (Minimum Operational Security Standards – MOSS).
Skills and qualifications
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• National of Somalia.
• Advanced university degree (Master’s degree or equivalent) in a field related to business or public administration.
• Three years of relevant experience in office management, administration, accounting and/or audit, budget or finance.
• Working knowledge (proficiency – level C) of English and the local language
Competencies
• Results Focus
• Teamwork
• Communication
• Building effective relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Work experience in more than one location or area of work, particularly in field positions, is desirable.
• Extent and relevance of experience in the field of office management and administration including supervisory experience.
• Extent of knowledge of UN or standard operational rules and procedures and project/ programme administrative management procedures.
• Extent of knowledge of FAO’s corporate systems and database, or knowledge of other accounting or financial modules or applications relevant to accounting procedures or project budget management would be considered an asset.
• Demonstrated analytical and judgment skills and ability to apply rules and regulations in the subject field.
Application Procedure:
To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help, or have queries, please contact: https://fao.service-now.com/csp
or Apply from the employer’s site: https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2502508
