Finance Assistant

Job Description

JOB DESCRIPTION

Job title:  Finance Assistant

Department: Finance

Reports to: Finance officer

Duty station: Kismayo, Somalia.

JOB SUMMARY

The Finance Assistant will support the Assistant Finance Officers (AFOs) by helping to oversee daily financial transactions. This includes maintaining the financial records and ensuring that all activities comply with the LWF Kenya-Somalia financial policies as well as the requirements set by the donors. The assistant will also be responsible for processing payments, assisting in the reconciliations, and archiving of financial documents. Additionally, they will contribute to the overall financial management of the Area Program ensuring that all financial activities are conducted smoothly and transparently.

 DUTIES AND RESPONSIBILITIES

• Process day-to-day payment transactions, which involves recording them in the daily electronic journals and ensuring accuracy and completeness, maintain a payments tracker, ensuring timely updates and record-keeping.
• Prepare journal entries and bank payment vouchers ensuring proper coding and prompt processing in the SAGE Accounting system.
•  Support AFOs in preparing monthly bank reconciliations by identifying any discrepancies and working to resolve them promptly and update the records of all bank transactions.
• Balance the accounts ensuring all the payables and receivable accounts including staff accounts are in order. Also ensuring all balance sheet reconciliations are supported by appropriate documentations.
• Maintain and organize the filing system including keeping all payment vouchers, journal vouchers, and bank vouchers properly labeled and filed and ensure that all financial documents are accurately stored and kept in compliance with LWF and donor requirements.
•  Implement and maintain an efficient archiving system that allows for both physical and digital record keeping and ensure the documents are up-to date, properly organized and stored in line with LWF retention policies.
• Participate in audit preparation by ensuring that all relevant financial documents are properly archived and readily available also locate any documents requested during audits, and responding to any queries from auditors.
• Assist in the preparation of financial reports by providing accurate data to the AFOs on a monthly basis and prepare balance sheet reconciliations as needed, ensuring that all reports are complete and accurate.
• Prepare and maintain payments tracker and updating all departments on the payment status on a weekly basis while ensuring that all payment records are accurately updated and reviewed by the AFOs before documents are sent to the HQ.
• Assist in training new finance team members on the use of SAGE accounting system and financial processes.
• Carry out relevant tasks related to finance assigned by the FAO and relevant supervisor.

QUALIFICATIONS AND COMPETE

• Diploma in finance, accounting or related field. A bachelor’s degree or partial qualification (e.g CPA, ACCA) is an added advantage.
• Minimum of 2 years of experience in finance and accounting, preferably in an NGO or international development organization.
• Technical Skills:
• Proficiency in SAGE Accounting software or similar financial management systems.
• Strong Excel skills and experience with financial data entry and analysis.
• Knowledge of basic financial reporting and reconciliation processes.
• Analytical Skills: Ability to analyze financial data, identify discrepancies, and ensure accuracy.
• Communication: Good written and verbal communication skills, with the ability to work effectively with non-financial stakeholders.
• Teamwork: Demonstrated ability to work collaboratively in a team environment, supporting colleagues and contributing to a positive work atmosphere.
• Attention to Detail: High level of accuracy and attention to detail, particularly in financial record-keeping and reporting.
• Adaptability: Ability to work effectively in a dynamic environment and adapt to changing priorities.
• Cultural Sensitivity: Understanding of and respect for diverse cultural contexts in humanitarian work.
• Stress Management: Ability to maintain composure and effectiveness under pressure, especially during peak financial periods.
• Language: Fluency in English both written and spoken.

LWF Kenya- Somalia Program is an equal opportunity employer, irrespective of gender, race or religious affiliation. LWF/WS is a signatory to the Code of Conduct for humanitarian agencies. Our recruitment and selection procedures reflect the organization’s commitment to the prevention of abuse and exploitation of beneficiaries.

Throughout its recruitment processes for any job position, LWF does not ask for any fees, and applicants should not pay any money to anyone. We advise the public to exercise due diligence when applying for employment with LWF and when asked to pay any money to anyone to secure a job with us. Such instances are cases of fraud and should be reported to us immediately through email at complaints.kenyasomalia@lutheranworld.org or at our toll-free contact 0800721270.

 NB: This position is open to Somalia Nationals only.

Closing Date : 6th April 2025

Apply by: April 6, 2025