Finance Officer

1. Department: Operations

2. Country / Location:  Somaliland /tba

3. FundsPro cost allocation: Pending for Funding

4. Job name: Finance Officer (m/f/d)

5. Title of job holder: Finance Officer

6. Salary Group: SG 6

7. Immediate superior (in disciplinary matters): Head of Finance

8. Subordinate position(s): Junior Finance Officers / National administrative staff in project

Contract Period: One year with possibility of extension

Applications Deadline: 18th February 2025

II. Objectives, duties, areas of responsibility

1. Objectives of the position

The objective is to implement existing financial management standards in the Finance and projects efficiently and promptly, thereby making a significant contribution towards the success of the Finance work. 

This involves:

Ensuring that the projects’ / project’s financial administrative processes at the project location are auditable and efficient and carrying out financial administrative controls at project level;

Supporting the Head of Project perform his/her supervisory duties within the framework of project administration if necessary, instructing and supporting project partner organisations (PPO) in matters relating to financial management so that they fulfil their contractual obligations towards Welthungerhilfe and co-financers in accordance with the partner contract and in an auditable manner.

2. Duties and area of responsibility 

2.1.      Duties with own area of responsibility

The main focuses of areas of responsibility are based on Welthungerhilfe’s valid rules and standards and project administrative process descriptions and progress reports. 

The Finance Officer of the project is responsible for:

Ensuring that project funds are correctly managed according to the specifications of Welthungerhilfe and co-financers.

This includes: liquidity planning of project, fund requests, bank transactions, bookkeeping, preparing of end-of-month accounts and of prompt financial reports / the financial part of reports on expenditure of funds in cooperation with Head of Finance in Country Office

Ensuring that documentation of data, account assignment and bookkeeping entries are carried out correctly in bookkeeping Software

Ensuring costs are cleared internally within a project or between projects (correct allocation of costs)

Preparing documentation that Head of Project and/or PPO can assume budgetary responsibility (expenditure and budget control)

Preparing annual account documents in cooperation with Head of Project and Head of Finance in Country Office

Preparation of refunds/returns/final fund requests to donors

Instructing, advising and supervising of local administrative staff

Making purchases and awarding of contracts according to valid regulations (of Welthungerhilfe and co-financers)

Monitoring and correctly processing relief supplies and other equipment, particularly in terms of compliance with import regulations, monitoring inventory accounting, physical inventory inspections

Correctly managing project inventory and vehicle fleet

If applicable: Supporting PO implement project according to co-financing agreement and Welthungerhilfe standards

Duties without own area of responsibility

Supporting Head of Project prepare or revise project / co-financing budget in terms of formal correctness

Regularly informing Head of Project about the project’s financial status

Supporting the Head of Project with the liquidity planning of the project

Checking of national law and the relevance for Welthungerhilfe

Ensuring correct personnel management within the project. This involves in particular: preparing and monitoring contractual standards for local staff

Preparing visits (journalists, staff from head office, representatives of co-financers, etc.) and supervising visitors

Fulfillment of any other tasks which are assigned by the management and correspond in general with the character of this position

2.3       Specific Activities and duties of the position

1.                Conduct monthly financial and compliance reviews, making first review of partners reports. Ensuring that all administration (including HR, logistics and procurement functions) of partners is in line with operational policies and procedures.

2.                Prepare accurate and timely donor financial reports for assigned portfolio of awards, grants, and contracts, one week before submission date for review by Head of Finance.

3.                Ensure compliance to related policies and procures as appropriate and sector best practice standards.

4.                Coordinate processing of journal entries and adjustments affecting donor financial reports.

5.                Reconcile, monitor for accuracy grant fund, receivables and payables balances.

6.                Review and process fund requests.

7.                Collaborate with Head of Finance in preparation of donor report mailings, which include relevant cover letters, payment requests, explanation of actual to budget variances, requests for no-cost extensions, or other communications as appropriate

8.                Lead the review of partners budget and monthly reports to assure quality and accuracy.

Knowledge/ Qualifications

1.1       Bachler degree of finance and Accountant, Business Administration, Economics or relevant field 

1.2       Knowledge of ERP, SAP SYSTEMS

5 years’ professional experience working in the field of finance 

1.3       Language skills

Fluency in English language

Fluency in Somali  

1.4. Financial processing of projects

Ability to adopt any new system quickly.

2. Social skills

2.1       Social skills

Cooperates with others when goals are mainly the same

2.2       Capacity for teamwork

Ability to work in a team 

Intercultural competence

Motivated and willing to take the initiative (determination)

Competent in intercultural communication

Good negotiating skills.

Female candidates are highly encouraged to apply

WHH does not charge any fees at any stage of its recruitment process

HOW TO APPLY

Apply this job via this link