HR Officer (Maternity Cover)

Job Description

ABOUT US

Oxfam is a global movement of people working together to end the injustice of poverty. This means that we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.

We are an international confederation of 21 organisations (affiliates) plus the Oxfam International Secretariat, all working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. All our work is led by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality.

Oxfam Novib Somalia/Somaliland is looking for aHuman Resource Officer (Maternity Cover)

Duty station: Hargeisa, Somaliland

Contract duration: 7 months

Work schedule: Full-time (40 hours per week)

Reports to: Human Resource Manager

Start date: As soon as possible

Deadline for applications: 6 January 2025

JOB PURPOSE: The HR Officer will ensure the effective implementation of Oxfam’s HR policies, procedures, and labour law compliance within Oxfam Somalia country offices. This includes supporting recruitment, staff development, employee welfare, performance management, and maintaining accurate HR records. The HR Officer will provide advice on policy interpretation and support continuous improvement of HR processes.

KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)

Policies and Labour Law:

• Advise managers on interpreting Oxfam HR policies, procedures, systems, and processes, ensuring full compliance with local labour laws and Oxfam’s internal regulations. 
• Monitor and support the implementation of HR policies within the program and keep management informed of any changes in labour law.

Recruitment and Induction:

• Assist in all stages of recruitment, from advertising vacancies to longlisting candidates, coordinating interviews, and maintaining recruitment records.
• Support the induction process for new staff, ensuring pre-employment checks are completed and that induction materials are up to date.

Staff Records, Payroll and leave management:

• Ensure the accurate issuing and renewal of staff contracts and keep track of key dates related to probation, performance reviews, and contract end dates. 
• Support the monthly payroll process, coordinating with the People and culture manager
• Ensure absence and leave management for Oxfam Somali staff

Welfare and Staff Health:

• Manage the medical scheme to ensure easy access to quality healthcare for staff. Provide support and coordinate the organization of stress management and first aid training sessions for staff.

Staff Development and Performance Management:

• Ensure effective implementation of the performance management system, supporting managers to conduct objective performance reviews and address poor performance.
• Prepare an annual Training Needs Analysis based on performance data and coordinate training opportunities for staff development.

Employee Relations:

• Ensure compliance with local labour laws, manage staff inquiries, and escalate complex HR matters as needed.
• Manage exit procedures for departing staff, ensuring return of equipment and conducting exit interviews.

Continuous Improvement:

• Collaborate with the HR team to identify areas for improvement in HR processes and contribute to strategic HR projects.

ESSENTIAL

• Self-Awareness
• Influencing
• Agility, complexity and ambiguity
• Relationship building
• Listening
• Mutual accountability

In addition: 

• Minimum of 3 years of generalist HR experience, with knowledge of recruitment, labour law, and HR processes.
• Diploma or degree in Human Resources, Business Administration, or a related field
• Familiarity with Somalia labour laws, including social security and tax regulations. 
• Excellent interpersonal, confidentiality, and problem-solving skills. 
• Strong organizational and communication skills with attention to detail. 
• Proficient in MS Office and HR databases. 

Desirable

• • Ability to network effectively and support staff remotely. 
• A commitment to gender sensitivity, equal opportunity, and Oxfam’s core values

APPLY NOW!

Please send your application of the position by clicking Apply Deadline on  06.01.2025 and include your motivation letter and cv quoting “Application of  Human Resource (Maternity Cover) as the subject heading. Application Deadline on 06 of January 2025, However, Applications will be shortlisted as we receive them, and interviews will be carried out, if necessary, before the end date. Therefore, qualified candidates are encouraged to apply as soon as possible and before the deadline, Female candidates are higly recommanded to apply

Only shortlisted candidates will be contacted.

ADDITIONAL INFORMATION (STANDARD FOOTER)

• Only applications received before the closing date “06 January 2025” and submitted via our application portal will be considered.
• Only applicants shortlisted for a post will be contacted.
• This job opening is posted internally and externally, simultaneously. Internal candidates are given preference if they are sufficiently qualified or can be obtained in short term. We believe it’s important in our organization that our employees are offered maximum opportunities for growth in new themes and competencies. Priority for internal candidates supports this.
• National female candidates are highly encouraged to apply.
• At the time of a contract offer, it is necessary for Oxfam Somalia to request valid references. Our candidates will be subject to appropriate screening checks, including criminal records and terrorism, financial checks or integrity screenings/references.

HOW TO APPLY

Apply this job via this link 

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