PHARMACY SUPERVISOR

Job Description

EXTERNAL VACANCY

MEDECINS SANS FRONTIERES (MSF) – SOMALIA MISSION

MSF is an independent humanitarian medical organization providing emergency medical aid to populations in need. MSF Somalia mission is seeking a qualified person for the position below:

Job Title: PHARMACY SUPERVISOR.

Work Location: MUDUG -Somalia .

Start date: As soon as possible

Length of contract: Fixed term (1year) 100% with 3 months’ probation period.

Main Purpose:

Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with MSF standards, protocols and procedures, in order to ensure its efficiency and operating availability..

Accountabilities

Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to MSF protocols, national regulations and in cooperation with the logistics department.

Coordinating the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock.

Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints.

Supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns and keeping conditions in order to ensure their therapeutic progression

Ensuring efficient supply to other pharmacies managed/supported by MSF according to orders and stocks, and using cold chain when needed. Monitoring and analysing orders of depending pharmacies in order to avoid ruptures of stock or having expired drugs.

Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities.

Recording all items received and issued in computer (Isystock) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalise the budget and to ensure availability.

Assisting in training of nursing staff regarding dispensing of drugs and their side effects

MSF Section/Context Specific Accountabilities

Prepare the data needed for forecasting and the preparation of the international medical order. Data monitoring and consumption analysis for over and under consumed items.

Together with Medical activity manager, follow up on rational use of drugs and do regular prescription checks.

Contribute in Antimicrobial stewardship committee with consumption figures and consumption control.

Focal point up on Pharmacovigilance reports from medical teams at the project. Focal point for quality medical quality issues and reporting.

Attend and contribute in medical-supply meeting. Follow up on donations of EBC and overstocks. Follow up on ruptures.

Follow up on Open vial policy. Laisse with Medical focal point to improve quality of dispensing. Ensure monthly stock cards update and stock analysis (TSR)

Preparing monthly medical order from warehouse to central pharmacy Managing monthly medical order GAS and TB to their dispensaries

Training of staff to tally consumption sheet

Preparing Bi-weekly consumption sheet and sharing with concerned team

Conducting trainings of national staff on pharmacy related topics according to guideline and needs Weekly supplies for GAN MSF supported departments

Ensure 24 hours medicine supply for departments according to the need and proper record keeping Management of Narcotic drugs and record keeping

Skills and qualifications

How to apply

If you meet the above requirements, please email your CV & motivation letter as a single file by 26th January 2025 under the subject “PHARMACY SUPERVISOR” to: jobs@somalia.msf.org

Only shortlisted candidates will be contacted.

(MSF is an equal Employer and does not charge any application/recruitment or training fee

……………………………………..

JOIN OUR SOCIAL MEDIA PLATFORMS

LINKEDIN : https://www.linkedin.com/company/86580313/admin/

TELEGRAM  : https://t.me/realjobgater

FACEBOOK : https://www.facebook.com/profile.php?id=100091751887225

TIKTOK : https://www.tiktok.com/@jobgater