Terms of Reference for Digitalization of Health and Nutrition service under Somalia Humanitarian Integrated Project (SHIP)-ECHO
Job Description
Terms of Reference for Digitalization of Health and Nutrition service under Somalia Humanitarian Integrated Project (SHIP)-ECHO.
1. Introduction:
World Vision International (WVI) has been working in Somalia for over three decades and is one of the largest international non-governmental organizations in country, providing multisectoral programs integrated with essential health and nutrition services. Our presence in Somalia since 1993 has allowed us to establish strong relationships with key stakeholders, including the Ministry of Health (MoH), regional and district health offices, local partners and community actors to expand health and nutrition programming nationally. World Vision is headquartered in Mogadishu, with main regional offices in Baidoa, Doolow, Garowe and Hargeisa, plus 13 additional sub-offices across Somalia. Currently, WV is planning to start the implementation of health and nutrition project under the Somalia Humanitarian Integrated project (SHIP) funding by ECHO in Afmadow, bardhere and Jamame Districts of Jubaland state in Somalia. To improve the patient information management (recording, referral and linkage, storage, analysis and reporting) and integration across different services and sectors, WV is planning to digitalize the health and nutrition services under SHIP project. To support the consistent and effective digitization of Health and Nutrition program records, WV developed this ToR that includes the objective, activity modules, data interoperability and minimum data quality requirements. This ToR is designed to support the engagement and contracting of partners to develop a platform/application which will be used to digitalize health and nutrition modules with optimal application standards for data quality, data security and confidentiality, ensuring uniformity of indicators with existing platforms such as DHIS2 and donor indicators, interoperability and reliability of data collected.
2. Project Background:
Project name: Somalia Humanitarian Integrated project (SHIP)
Donor: ECHO
Location: Afmadow, Bardhere, and Jamame districts of Somalia
Sector: Health & Nutrition, WASH, Multipurpose Cash Assistance
Duration: 18 months.
Health and Nutrition
The health and Nutrition project will be implemented at the following health facilities.
Skills and qualifications
· Demonstrated experience in designing, developing, and deploying Electronic Medical Records Systems or similar enterprise software solutions.
· Proficiency in software development technologies and platforms relevant to the project (e.g., cloud-based systems, APIs, mobile applications).
· Strong understanding of workflow automation, data integration, and user-centred design principles.
· Proven track record of successfully delivering similar projects for organizations of comparable size and complexity, preferably for NGOs, INGOs, or multinational organizations.
· Familiarity with electronic medical systems and policy compliance features.
· Expertise in integrating software solutions with existing systems
· Strong knowledge of data security protocols, including compliance with GDPR or other relevant data protection regulations and ability to implement robust access controls and encryption mechanisms to ensure the security and confidentiality of data.
· Clear project management methodologies and a structured approach to deliverables.
· Ability to propose creative and scalable solutions tailored to the organization’s specific needs and operational context.
· At least three references from previous clients attesting to the vendor’s expertise and performance on similar projects.
The selected vendor will be evaluated based on these qualifications alongside their proposed methodology, timeline, and cost-effectiveness.
Evaluation Criteria
The Selection of the individual or firm will be made based on cumulative analysis (i.e., mandatory requirements and technical qualifications as follows:
I. Mandatory requirements
a) Provide a certified copy of a certificate of business registration, Certificate of incorporation, business license or similar document (for Companies/Organizations)
b) Provide a certified copy of tax registration, tax clearance certificates or similar documents (Companies/Organization)
II. Technical Evaluation
Applicants need to clearly articulate on the following, but not limited to: –
a) A cover letter outlining the suitability of the consultant in undertaking the assignment and summarizing relevant experience in development of similar systems
b) Precise technical proposal clearly indicating an understanding of the terms of reference, proposed software development methodology and Proposed architecture and system design of the information management system
c) Clear work plan including outputs/deliverables and time frame for the system development
d) References including names and contact information from previous clients who can be contacted regarding relevant experience, at least three
e) Samples of proof of similar work undertaken – shared as attachment or URL/link
f) Post-implementation support and maintenance plans.
III. Financial Evaluation
Financial proposal (budget) in USD and which should be inclusive of all applicable taxes and project related cost clearly tabulated including maintenance and support cost after handover of the system.
a) Payment Terms
b) Credit Period
c) Any other cost related to the assignment
How to apply
Application requirements
The application document should include the following;
· Company Profile-Organization Or CV for individual
· Demonstrate clear Understanding of the ToR
· Demonstrate ability to meet the functionalities sought
· Clearly articulate the proposed software development methodology
· Proposed architecture and system design of the Electronic Medical System
· Samples of proof of similar work undertaken – shared as attachment or URL/link
Application Process
All interested bidders are requested to submit their Technical Proposals and Financial Proposals in Separate documents as attachments (Bidders who will combine both technical and financial proposals shall be disqualified) via somo_supplychain@wvi.org on or before 29th January 2025.
Bids received after the deadline shall not be considered.
Email title should be; – Development of Electronic Medical Records for the Somalia Health Care Centres
Your financial proposal should have your professional fee and any other related cost well tabulated. Financial proposal should not be part of the technical proposal, it should be a separate document
Note: Only selected candidates will be contacted and further required to make a demo of a similar system they have developed.
For clarifications, write to somalia_procurement@wvi.org
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