CHIEF OF SERVICE, SUPPLY CHAIN MANAGEMENT

Supply Chain and Logistics
Mogadishu
04/23/2024
Full Time
Urgent
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Job Description

Org. Setting and Reporting

This position is located in the United Nations Support Office in Somali (UNSOS). The Chief of Service, Supply Chain Management will be based in Mogadishu and reports to the Director, UNSOS. UNSOS provides administrative and logistics support to the United Nations Assistance Mission in Somalia (UNSOM) and the African Union Mission in Somalia (AMISOM). UNSOS has logistics bases in Mogadishu and Mombasa, and warehouses in regional office or sector headquarters locations in Somalia, and substantial Supply Chain administrative and logistics function and activities based in Nairobi, Kenya.

Responsibilities

Within delegated authority, the Chief of Service, Supply Chain Management D-1 will be responsible for the overall management of supply chain activities which includes planning, guidance and coordination of all supply chain areas.

These integrated supply chain areas include planning and execution including guidance and policy of acquisitions, procurement, warehousing, asset and inventory management, supply chain business intelligence, transportation and freight planning (air, land, sea), expediting movement and tracking distribution as follows:

Management:

•Participates in the planning process, with particular attention to supply chain areas and contributes to an integrated approach and consistency in the implementation and operationalization of supply chain within the mission’s supported activities.
•Initiates the development and implementation of the supply chain work plan, including supply chain forecasts, priorities and anticipated requirements. Implements policies and procedures to facilitate achieving work plan goals.


•Ensures coordination and monitoring of overall strategies and programmes for the supply chain activities of the supported missions and takes the lead in consolidating the required human and financial resources for the service.
•Rapidly redirects the work plan to accommodate and support major operational changes in the mission.
•Develops and implements a service optimization programme to promote continuous improvement in the quality and delivery of supply chain activities to mission clients. This includes a regular review of critical and key supply chain processes to identify and resolve bottlenecks, delays and inefficiencies. This also includes the establishment of relevant strategic supply chain performance indicators which provide data and analysis for review by senior management.


•Ensures that all processes and systems in place are relevant and cost effective. Through collaboration with all stakeholders, he/she also ensures implementation of the end-to-end supply chain programme.
•Establishes priorities and sets management performance goals for staff. Recommends and coordinates training programs for supply chain staff. Actively engages in management performance duties and ensures the provision of management, guidance, development, training, feedback, performance evaluation and appraisal, administrative support and other management functions to staff in the areas of his/ her responsibility.
•Ensures good order and discipline of staff under his/her overall supervision. Develops initiatives to promote the welfare and well-being of mission staff. Budget and Finance:

•Ensures that the supply chain budget, human resources, and assets are optimally budgeted and allocated to support effective and cost efficient supply chain services across all mission component}s and provides advice on any re-prioritization of resources during the budget period, in line with priorities that support effective mandate implementation.
•Establishes a set of robust policies, procedures, practices, standards and tools for the management of the supply chain that are consistent with UN regulations, rules, policies and practices in order to ensure proper budget, accounting, procurement, financial, assets and human resources management and control of supply chain expenditures. •Assumes responsibilities of a Certifying Officer for the mission supply chain budget. Advisory:
•Provides strategic advice to the Director on the necessary managerial, logistical and administrative support required to fully implement an integrated supply chain.

•Maintains active communication with UN headquarters and the global and regional service centers supporting the mission in relation to supply chain management activities.
•Works collaboratively with Service Delivery and Operations and Resources Management Services, and other Mission Support functions to achieve shared objectives.
•Actively engages with civilian, police and military components within the missions to ensure coordinated, high quality supply chain support in accordance with their operational requirements. Provides effective management of human, financial and material resources of the supply chain.
•Liaises, negotiates and coordinates with national authorities with respect to supply chain matters. Provides guidance, support and supervision to senior administrative and logistics support staff within the supply chain service as well as audit and evaluation services, as appropriate.
•Carries out other duties as assigned and deputizes for the Director when called for.

Education

Advanced university degree (Master’s or equivalent) in supply chain management, business administration/management, or related field. A first-level university degree with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.

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